Please see below for a list of announcements relating to the School of
Medicine website which affect the web workers or require action on their
part. These announcements have been previously disseminated via Outlook.
Our web workers have been asking for a way to build community and to share information. Now we’ve got it for you!
We have created a SharePoint (SP) site for you at: https://sharepoint.medschool.ucsf.edu/SOM/ISU/WebWorkers/default.aspx
Note: The URL begins in https, not http.
Quick Start Guide (PDF)
Come to an informal meeting on Thursday March 15, 2007 in Room S-163, at Parnassuss, from 3-4PM for a demo and a little celebration.
- We will be holding a working meeting on Wednesday 1/3/2007 in LHts 307 (the computer lab). I will be there from 1:30-5PM.
- Please join us at 1:30PM if you would like work on your sites in the computer lab. I will be there to give assistance. Call me in advance if there is anything particular you would like to discuss or prepare.
- From 3-4:30 PM I will be training several new web workers on the School of Medicine templates and workflow. You are invited to stay on and continue working or to join us for a refresher course.
Please note that our server team will be performing maintenance on the School of Medicine servers on Wednesday, January 3 at 6:00 p.m. The servers will be intermittently unavailable for up to two hours.
Therefore, in order to minimize the risk of losing work, please do not make any updates to your pages on integration during this time.
The content freeze for sites on the Medschool
and Intranet servers will be lifted on Friday, 1/13/06 and you will
be able to work on your sites again.*
It is important that you verify that your sites
have not been affected by the server migration. So, on Friday, please
restart your computers (to flush your DNS cache) and browse through
your sites on both integration and on production. Look to see that
the pages are your most up-to-date versions, that any functionality
is unaffected and that there are no broken links. Please let us
know of any content or functionality problems and fix broken links
Attached is a checklist to help you resume work.
This should be a simple process, but we ask that you run through
it as soon as possible, in order to flush out any problems before
you are faced with a content deadline.
*Those of you with your own domains (Dermatology,
Obstacles, DAHSM, FCM, Osher, Global Health Sciences, Stem Cell,
CHC, HSS, Neurosurgery, IND, Humgen, Ptrehab) have been notified
as to when your content freezes will occur. You will also need to
execute the above steps immediately as soon as your freeze has been
School of Medicine server migration will be taking place from 1/9-1/12/2006.
In order not to lose any of your work, we are asking you to make no
changes to your sites during those three days.
We have updated all pages and templates to
allow the webworkers the ability to edit
page titles and metadata with keywords
specific to individual sites or pages.
will be moving all the School of Medicine files to a new server
at the end of the year. We are taking this opportunity to effectuate
a global clean up of sites, removing any old, outdated or extraneous
files. Valentina has sent the webworkers lists of orphaned files
and broken links. In addition, this
is a good time to review your file-naming
conventions, especially versioning.
Please have your sites cleaned up by Wednesday,
November 30. Please let Valentina
know when you have done so and be sure to call on her for any help
you may require.
you may recall, we will be reworking your templates to allow you to
add your own metatags and to update the ‘page updated’
bug. This will also be a good time for you to clean up your site of
orphans if any are lingering there.
I will begin working directly on your templates starting next week.
Before I do so, I will contact you individually to coordinate this
will not be able to offer us a hands-on video workshop. They have
forwarded the following resources
for those of you who are interested.
Admissions website has been extensively re-structured. Please update
any links you may have to Admissions on your sites.
OHRS website has been extensively re-structured. Please update any
links you may have to OHRS on your sites.
Burke will be holding a workshop on Video for the Web later this summer,
date and time TBD. If you are interested in participating, please
If you are interested in helping us plan our School-wide intranet
by participating in a focus group, please contact
Information Services Unit will be adding an additional production
this means to you>>
the date for our next Web Workers' Meeting. April 13, 2005, Laurel
Heights Room 307. Meetings>>
may now embed streaming media on your pages. Please see the Center
for Instructional Technology's easy to use tool for doing so.
got the go-ahead to begin our hands-on working meetings. We’d
like to have our first such meeting in October. We expect to hold
these meetings five to six times a year. More>>
pre-formatted graphics now reside in a file called _graphics.aspx.
This file is located in your templates folder, just above the color-coded
has created several new banners for you to use on your sites. They
have been been placed in the templates folder in a file called _graphics.
(Note that I have moved ALL graphics to this location from your libraries.)
have restructured and reorganized the Family Medicine/FCM site. Please
update any links to FCM which may exist on your site.
of Wednesday, June 9, your pages will now go live at 10AM instead
of at 9AM. This will give you an additional hour in the morning to
check your work on staging before it goes live.
Web Update Tool has a new url: http://tools.medschool.ucsf.edu/webupdate/
Links in Preformatted Tables
LeftHandNavs have been implemented and are live. The temporary freeze
to navigation changes has been lifted.
Engine Optimization Tips
accessible images/Creating "alt" tags
Your Page Title
||LeftHandNav Update Blackout
review your site's metadata
re server cleanup
cleanup, please check your sites on staging for broken links
new tutorials added, including workflow tutorial
for Meeting Agendas?
new tutorials added
remember to update your UCSF A-Z listing