Matched Endowed Chair Policy

 

GENERAL PRINCIPLES

Establishment of and appointment to endowed chairs under this program will be consistent with the University's policy regarding academic appointees, Endowed Chairs and Professorships and with School of Medicine and campus guidelines. As with all endowed chairs funded by private gifts, a governing gift instrument developed and executed through the Development Office needs to be in place. The gift instrument shall, when needed, include a payment schedule, and language regarding the addition of payout to principal until full funding is achieved. (A sample can be obtained from the Dean's Office.)

The endowed chairs created through this program must be used for faculty:

  • who are members of The Haile T. Debas Academy of Medical Educators in the School of Medicine;
  • who qualify under University policy to hold an endowed chair;
  • who have significant teaching responsibilities for medical students.

Note that Academy members cannot concurrently hold more than one chair.


PROCEDURE TO APPLY FOR MATCHING FUNDS

The dean will consider the strategic educational needs of the school and equity among departments in disbursing matching funds. Prior to initiating a fund raising campaign or making other commitments to funding sources, the department chair should submit a written proposal to the dean and the director of the Academy. The proposal will include:

  • The purpose of the proposed endowed chair.
  • The funding source(s) (e.g., departmental funds, fundraising campaign, etc.).
  • A timeline of when department match funds would be in hand and available for use.

Following formal consultation with: 1) director of the Academy, 2) vice dean for Education, and 3) vice dean for Administration & Finance, the dean will in writing approve or deny the request.

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ESTABLISHMENT OF A CHAIR

Once preliminary approval has been given, the proposal to establish a chair is circulated by the Academy to various stakeholders for an Academy round of approvals. Once this round is completed, the proposal is circulated by the Dean's Office to campus officials. When these approvals have been completed, the Chancellor's Office sends an official proposal to the Office of the President. When the chair is approved by the Office of the President, the chancellor is notified. The chancellor notifies the dean, the department chair and the Academy director. The dean writes to the department chair and the Academy director requesting suggestions for a search committee chair and members to recommend a member for appointment to the chair.

TYPE AND TRANSFER OF FUNDS

Each endowed chair created by this matching program will be established as a fund functioning as an endowment, rather than a true endowment, and will be recognized as part of The Haile T. Debas Academy of Medical Educators initiative. Dean's matching funds will be transferred to the chair fund after department funds are identified and available for use.

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DISTRIBUTION AND USE OF PAYOUT

Throughout the duration of the department's participation in the matching program, payout will be distributed to the department. Note that:

  • The annual payout (less management fees) of the endowed chairs created through this program is intended to be used solely for the educational efforts and salary support of the endowed chair holder.
  • In the event that a chair is vacant, the payout will be provided to the Academy and the department in proportion to their respective contributions to the principal. All funds from the endowment must be used for support of medical student education, in compliance with the original purpose for the endowment, or returned to principal.

 

APPOINTMENT PROCESS

The dean, at the joint request of the department chair and the director of the Academy, will appoint a search committee, with the director, the department chair, and the vice dean for Education or their designees serving as ex officio members. In keeping with school and campus guidelines for appointment of endowed chairs, the following procedure will be followed:

  • The search committee forwards its recommendation in writing to the dean along with the nominee's CV.
  • If the dean concurs with the recommendation, it will be forwarded to the chancellor for approval.
  • The chancellor will notify the nominee directly of the appointment

 

APPOINTMENT TERM

Appointment to a matched endowed chair is for a five-year term. There is a maximum of two five-year terms per holder in departments with more than one eligible Academy member. Terms do not need to be consecutive. A project-based application process will be used for each five-year term, and all eligible department members may submit an application for consideration by the search committee. Should a chair holder fail to qualify for annual renewal of membership in the Academy, appointment to the endowed chair will be terminated.

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STEWARDSHIP REVIEW AND REAPPOINTMENT

The dean, at the joint request of the department chair and the director of the Academy, will appoint a search committee, with the director, the department chair, and the vice dean for Education or their designees serving as ex officio members. In keeping with school and campus guidelines for appointment of endowed chairs, the following procedure will be followed:

  • The search committee forwards its recommendation in writing to the dean along with the nominee's CV.
  • If the dean concurs with the recommendation, it will be forwarded to the chancellor for approval.
  • The chancellor will notify the nominee directly of the appointment.

 

REPORTING REQUIREMENTS

Reports describing their educational activities will be filed annually by holders of endowed chairs with their department chair, the dean through the vice dean for Education, and the director of the Academy. A formal stewardship report will be required in the fifth year of each term.

 

DISSOLUTION OF ENDOWMENT

The intention in creating an endowed chair for teaching that has been jointly funded by the Academy and a School of Medicine department is that the endowed chair will exist in perpetuity. However, this is predicated on a commitment by the department to keep the endowed chair occupied continuously by a faculty member within the department who is also a member of the Academy. If the endowed chair for teaching becomes vacant for any reason (including, but not limited to, departure of the faculty member, loss of membership in the Academy, or inability to appoint a new faculty member within the department to the Academy), the department will be granted two years to identify eligible candidates for the chair. If this is not accomplished, the endowment committed to the chair, including a proportionate share of capital appreciation on the principal and less any Academy related assessments, will be divided and returned to the original fund sources in a manner that is proportionate to their contributions to the chair and consistent with University policy on disestablishment of endowed chairs.
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